What you will learn?
What is time management?
Time management is about managing the time you spend on activities effectively. Also, this is a process that organizes and plan the usage of time for specific activities. If you are good with time management you will be able to do works smarter than working hard. Excellent time management strategies can lead people to do more works without stress without wasting time. Time management techniques can lead people to allocate their time well to the right activities.
We all got 24 hours. Even the world richest person has 24 hours. But how people achieve more within the 24 hours than the others?
It is all about managing time. They use amazing time management strategies and do their works effectively and efficiently.Using 24 hours well doesn’t mean that you have to work all hours. But if you manage time well, there will be more free hours than busy hours.
Time management strategies of successful people
Here we are going to discuss the top technique that used to manage time by successful people. If you can use these techniques well in your business or anywhere you work, your life will get easier.
Analyzing time spend and outcomes
You have to analyze all activities and the time spend on them. We all have 24 hours. So these 24 hours will be used by people in different activities. Understand your, not other’s. Now take a list of activities and write the time duration you spend on that activity.
Now you have to analyze the outcome of each activity. Here consider whether the activities add value to life or not. Then write it on the list you prepared. Now you have a list of your activities, time spend and value of activities. All you have to do is reduce the activities which don’t add value to your life and focus more and more on the activities which add value. This is the first on of time management techniques used by successful people.
Create a to-do list
In the previous step, we have created a list of our activities. We all know we can’t do everything within 24 hours. That’s why we need a to-do list. Take your list and mark the essential activities that should be done within the time periods and mark the activities that have much time to complete. This means you must set priorities.
Now allocate each essential activities first according to the priorities. If there are enough hours remains, assign them on non-important activities. Keep updating your list daily. It doesn’t need hours.you can do it before going to sleep. Most successful people create a to-do list for the next day before going to sleep. This is a one of best time management strategies.
With the changes in technology, most people tend to use a smartphone. There are so many applications like calendars, reminders, to-do list creators available for your smartphone. A smartphone is an excellent planning device. Because it has so many options, and we cannot find a person who doesn’t use a smartphone.
Most successful people are using their smartphone as a planning device. They set reminders, set calendars, to-do lists and other things to memorize them about the time allocation. Using this, we can work according to the allocated time, and we won’t miss any activity.
Divide the workload
Maybe you are handling a high workload that even can not complete within the given time. So what is the best technique to manage your time here?
Divide your total workload into small segments before you starting to do that specific activity. This technique will help you to work on sensible deadlines and less time dedication. It means you have small duties to complete within a particular timeline. You don’t need a be stressed at the end of the day. Because you will have complete many small segments in the total workload.
Researches have found that the multitasking is leading people to waste time. The reason is, it takes to time to switch from one to another, and we may lose focus while switching. Never do many works together. Do them separately.
When we are doing things separately, we only have to focus on the activity we are currently engaging. Afterword we can jump into the next activity. Even this is a simple strategy, this will save your time.
Spend the morning for MITs
MIT means most important task. Morning is the time that we have full energy and full fresh mind. The things we do in the morning are highly effective and efficient. That why we need to allocate our most important task to the morning.
We can work with full energy and a clear mind. It will help you to complete the task within the time. Maybe you will save a lot of time. At the end of the day, you will have time to spend on least important tasks and leisure.
Lower the interruptions
When there is less interruption during the work, the work will be more effective. Because it helps to focus on the important thing. Find out the things which may disturb during the work and keep them away.
As an example, never answer the phone or check emails when you are engaging in an important task. Save those for later and focus on what you are doing. It will help you to save time and work effectively. It’s one of the best time management strategies used by successful people. They are always focusing on what they do.
This is a hidden trick of many successful people. This is suitable for the people who run their own business or who are engaging with personal work. You can hire a freelancer, or you can train your followers to do a part of your work. Also, some companies provide the workforce.
Here your workload will be lesser, and you’ll be able to save more time. Here is an example for this. If you are running a blog site to make money online, you have to write articles for your website. But you don’t need to do it yourself. You can outsource and pay someone for writing for you.
Use Pareto chart
This is also known as the 80-20 rule. It means 80% of the result comes from 20% of work. Usually, this is used for production management, and it is also applicable for time management. Identify the primary 20% of actions that gives the 80% result and schedule those first.
When you complete that 20% you will be able to get 80% of the result.
People think managing time is doing all the work within time. But it is not true. Your body and mind need a rest. It helps you to work more and work effectively. Take a short break regularly to refresh your mind and the body. You can take a small nap, wash face, listen to the music or do whatever that relax your body and mind during the break.
Poor time management may lead you to high stress. You will get struggle with the workload, and there will be time to get rest. Managing time well is about managing time for the task and the interval. Take a little break after every work.
Never left half
If you start work, always finish what you start. Never jump on one task to another without finishing. Otherwise, you will be stuck. Leaving things half-completed may distract you and may cause you to lose your focus. It means, it will waste your time and effectiveness. So whatever the time take, just finish your work.
Build positive attitudes
Can people with a positive mindset manage the time well? Yes, they can. Because they don’t use the time for negative things. All they have is positive, and energetic mind and they will only focus on themselves and their works. Build a positive attitude, and it will give you so many benefits.
Also, a positive mindset can fix your mood. Normally we get angry when we get stuck on some work. But if we have a positive mindset, we will do that work without getting mad. Also, this will save time.
A person with a negative mind always tries to waste time by talking about others, laugh at others which may lead to total time waste. And a person with a positive attitude will keep doing their job with a refreshed mind. That’s how this method works as an excellent time management strategy.
Importance of time management strategies to your life
You know the first thing. Time management will save you much time. Also, you will not get stressed, and you will not suffer illnesses. Time management is a must for anyone and any business. Because it is directly linked with productivity and efficiency.
Time management leads us to achieve our target efficiently and effectively and also within a short time.
More time to leisure
People are acting like machines. They don’t have time for leisure activities. But time management will lead to saving time, and you can use them in the ways you like mots.
People are suffering because they can’t handle the workload. But a good time manager can finish the work before the deadline, and he will not suffer from stress and other illnesses.
Give time to improve.
We all know time management can save us time. We can use this time to improve ourselves using good ways to invest in ourselves. As examples, we can use this free time to read books, learn new technologies, searching for passive income etc.
What are the consequences of poor time management strategies?
Loss of quality
When we get to struggle with the time, we try to do our work without focusing carefully. It leads to reduce the quality of your work.
Customer satisfaction get low
Time is essential for you and your customers.if you are having troubles with time, your customer will also suffer from it. It leads to customer dissatisfaction.
High stress and illnesses
Poor time management obviously leads to higher stress. Your mood will get upset, and also you may suffer from different mental illnesses. You will try to do works like a mad person. And finally, you will lose everything.
Unless you plan your work well, your workflow will get stuck. More workload will be there at the end of the day if you have poor time management.